Accounts Payable Finance Officer

Walsingham Support | Finance Team

Location: Remote

Salary: £31,075.00 Per Annum

Join our Finance Team and help keep Walsingham Support's payments accurate, timely and well controlled. You'll look after the purchase ledger, build strong relationships with suppliers and colleagues, and help budget holders manage their spending with confidence.

About the role

As Accounts Payable Finance Officer, you'll report to the Finance Manager and deliver a reliable accounts payable service. You'll make sure supplier invoices and employee expenses are processed accurately and in line with our procedures and authorisation limits. You'll also support the wider Finance Team with reconciliations, reporting and continuous improvement.

What you'll be doing

Accounts payable

• Processing supplier invoices and credit notes promptly, verifying supplier details
• Reconciling supplier statements and purchase ledger balances, and investigating discrepancies, duplicate invoices and unmatched items
• Following up missing invoices and outstanding credits
• Maintaining accurate supplier records and supporting documentation, including independent verification of new suppliers and bank detail changes
• Checking employee expense claims against receipts, policies and approval requirements, and preparing authorised claims for payment
• Preparing scheduled BACS and ad hoc payment runs, submitting them for independent authorisation, issuing remittance advice and answering supplier enquiries
• Escalating disputed or overdue items to the Finance Manager
• Supporting month-end and year-end close, including reconciliations, accruals, prepayments and review of aged creditors and debit balances
• Supporting internal and external audits
• Improving invoice processing, payment procedures and financial controls, maintaining procedure notes, and reporting suspected errors or control weaknesses

General finance

• Providing clear, user-friendly financial information and reports to budget holders
• Reconciling balance sheet control accounts, including suspense and sundry creditor accounts
• Creating and maintaining financial reports as required
• Maintaining the fixed asset register for your region, including checking new purchases and retaining documentation for audit
• Reconciling the main bank account, and preparing and uploading monthly bank imports
• Posting bank and cash records, and processing and reconciling petty cash
• Identifying opportunities to automate and streamline the AP workflow

About you

Essential

• Experience in accounts payable / purchase ledger
• Experience of bank and balance sheet reconciliations
• Proficiency with accounting software and Excel
• Strong attention to detail, with a good understanding of financial controls
• Clear communication skills and the confidence to build relationships with suppliers and budget holders

Desirable

• Accounting qualification, e.g. AAT or part-qualified
• Charity or not-for-profit finance experience

Work with Walsingham and make a real difference to people's lives

Walsingham Support has been operating across England and Wales since 1986. We enhance the lives of people with learning disabilities, autism, brain injuries and other complex needs. We're different because we pride ourselves on putting the people we support at the centre of everything we do. We do this by delivering specifically tailored support for every individual we work with.

At Walsingham Support, our staff teams are the linchpin of our organisation and they are passionate about our ambition. We work in an equal and diverse society in which people with disabilities are citizens in their own right. We support them so that they can reach their own potential. By working with Walsingham Support, you'll be supporting disabled people live their lives to the full.

Our Vision:

• Walsingham Support will grow to become a leader in the social care sector to meet the evolving needs of people we support and the higher expectations they have around how they live.
• We will reinforce the voices of all those with learning disabilities, autistic people and other complex needs to challenge the status quo, disrupt perceived limitations and influence sector wide change.

Our Mission:

• We see the person not the limitations. We work alongside adults with complex needs to fulfil their life aspirations. We employ and develop exceptional people. We are agile, continuously learning as we respond to evolving needs.

Our Values:

• People Focused: Whether it is staff or the people we support, we strive for people to live their best lives.
• One Team: Achieving meaningful outcomes by coming together to create a friendly, proactive and inclusive culture.
• Say it as it is: Every voice is heard and respected, we encourage open and transparent communication.
• Ambitious: Determined to be the best in everything we do.

When we hire new people, we look for team players who take pride in what they do and adopt a can-do attitude. Each and every member of the team plays a vital role in making a huge difference to individual lives by helping them to reach their full potential. In return, well help you to exceed your career ambitions, aims and aspirations.